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Federal Free Printable 2019 Form W-3SS for 2019 Federal Transmittal of Wage and Tax Statements (Info Copy Only)

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Transmittal of Wage and Tax Statements (Info Copy Only)
2019 Form W-3SS

Attention: You may file Forms W-2 and W-3 electronically on the SSA’s Employer W-2 Filing Instructions and Information web page, which is also accessible at www.socialsecurity.gov/employer. You can create fill-in versions of Forms W-2 and W-3 for filing with SSA. You may also print out copies for filing with state or local governments, distribution to your employees, and for your records. Note: Copy A of this form is provided for informational purposes only. Copy A appears in red, similar to the official IRS form. The official printed version of this IRS form is scannable, but the online version of it, printed from this website, is not. Do not print and file Copy A downloaded from this website with the SSA; a penalty may be imposed for filing forms that can’t be scanned. See the penalties section in the current General Instructions for Forms W-2 and W-3, available at www.irs.gov/w2, for more information. Please note that Copy B and other copies of this form, which appear in black, may be downloaded, filled in, and printed and used to satisfy the requirement to provide the information to the recipient. To order official IRS information returns such as Forms W-2 and W-3, which include a scannable Copy A for filing, go to IRS’ Online Ordering for Information Returns and Employer Returns page, or visit www.irs.gov/orderforms and click on Employer and Information returns. We’ll mail you the scannable forms and any other products you order. See IRS Publications 1141, 1167, and 1179 for more information about printing these tax forms. DO NOT STAPLE OR FOLD a Control number 33333 (Check one) 941-SS Military 943 944 Hshld. emp. Medicare govt. emp. ▲ Kind of Payer OMB No. 1545-0008 ▲ b For Official Use Only ▶ Kind of Employer (Check one) d Establishment number None apply 501c non-govt. State/local non-501c State/local 501c Third-party sick pay (Check if applicable) Federal govt. 1 Wages, tips, other compensation 2 Income tax withheld e Employer identification number (EIN) 3 Social security wages 4 Social security tax withheld f Employer’s name 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 c Total number of Forms W-2 9 10 11 Nonqualified plans 12a Deferred compensation 13 For third-party sick pay use only 12b g Employer’s address and ZIP code h Other EIN used this year 15 Employer’s territorial ID number 14 Income tax withheld by payer of third-party sick pay 18 Check the appropriate box Type of Form ▶ W-2AS Employer’s contact person Employer’s telephone number Employer’s fax number Employer’s email address W-2CM W-2GU W-2VI For Official Use Only Copy A—For Social Security Administration Under penalties of perjury, I declare that I have examined this return and accompanying documents, and, to the best of my knowledge and belief, they are true, correct, and complete. Signature ▶ Form W-3SS Title ▶ Date ▶ Transmittal of Wage and Tax Statements 2019 Department of the Treasury Internal Revenue Service Send this entire page with the entire Copy A page of Form(s) W-2AS, W-2CM, W-2GU, or W-2VI to the Social Security Administration (SSA). Photocopies are not acceptable. Do not send Form W-3SS if you filed electronically with the SSA. Do not send any payment (cash, checks, money orders, etc.) with Form(s) W-2AS, W-2CM, W-2GU, W-2VI, and W-3SS. Reminder Separate instructions. See the 2019 General Instructions for Forms W-2 and W-3 for information on completing this form. Do not file Form W-3SS for Form(s) W-2AS, W-2CM, W-2GU, or W-2VI that were submitted electronically to the SSA. • File Upload. Upload wage files to the SSA you have created using payroll or tax software that formats the files according to the SSA's Specifications for Filing Forms W-2 Electronically (EFW2). W-2 Online fill-in forms or file uploads will be on time if submitted by January 31, 2020. For more information, go to www.SSA.gov/bso. First time filers, select “Register”; returning filers select “Log In.” Purpose of Form When To File Paper Forms Complete a Form W-3SS Transmittal only when filing paper Copy A of Form(s) W-2AS, W-2CM, W-2GU, or W-2VI. Don't file Form W-3SS alone. All paper forms must comply with IRS standards and be machine readable. Photocopies are not acceptable. Use a Form W-3SS even if only one paper Form W-2AS, W-2CM, W-2GU, or W-2VI is being filed. Make sure both the Form W-3SS and Form(s) W-2AS, W-2CM, W-2GU, or W-2VI show the correct tax year and Employer Identification Number (EIN). Make a copy of this form and keep it with Copy D (For Employer) of Form(s) W-2AS, W-2CM, W-2GU, or W-2VI for your records. The IRS recommends retaining copies of these forms for four years. E-Filing The SSA strongly suggests employers report Form W-3SS and Form(s) W-2AS, W-2CM, W-2GU, or W-2VI Copy A electronically instead of on paper. The SSA provides two free e-filing options on its Business Services Online (BSO) website. • W-2 Online. Use fill-in forms to create, save, print, and submit up to 50 Forms W-2AS, W-2CM, W-2GU, or W-2VI at a time to the SSA. Mail Copy A of Form W-3SS with Copy A of Form(s) W-2AS, W-2CM, W-2GU, or W-2VI by January 31, 2020. Where To File Paper Forms Send this entire page with the entire Copy A page of Form(s) W-2AS, W-2CM, W-2GU, or W-2VI to: Social Security Administration Direct Operations Center Wilkes-Barre, PA 18769-0001 Note: If you use “Certified Mail” to file, change the ZIP code to “18769-0002.” If you use an IRS-approved private delivery service, add “ATTN: W-2 Process, 1150 E. Mountain Dr.” to the address and change the ZIP code to “18702-7997.” See Pub. 15 (Circular E), Employer’s Tax Guide, for a list of IRS-approved private delivery services. For Privacy Act and Paperwork Reduction Act Notice, see the separate instructions. Cat. No. 10117S DO NOT STAPLE OR FOLD a Control number 33333 (Check one) 941-SS Military 943 Hshld. emp. Medicare govt. emp. 944 Kind of Employer (Check one) None apply 501c non-govt. State/local non-501c State/local 501c Third-party sick pay Federal govt. 1 Wages, tips, other compensation 2 Income tax withheld e Employer identification number (EIN) 3 Social security wages 4 Social security tax withheld f Employer’s name 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 c Total number of Forms W-2 d Establishment number ▲ Kind of Payer OMB No. 1545-0008 ▲ b For Official Use Only ▶ 9 (Check if applicable) 10 11 Nonqualified plans 12a Deferred compensation 13 For third-party sick pay use only 12b g Employer’s address and ZIP code h Other EIN used this year 15 Employer’s territorial ID number 14 Income tax withheld by payer of third-party sick pay Employer’s contact person Employer’s telephone number Employer’s fax number Employer’s email address For Official Use Only Copy 1—For Local Tax Department Under penalties of perjury, I declare that I have examined this return and accompanying documents, and, to the best of my knowledge and belief, they are true, correct, and complete. Signature ▶ Title ▶ Form W-3SS Transmittal of Wage and Tax Statements Date ▶ 2019 Where To File For more information about where to file Copy 1, contact your state, city, or local tax department. American Samoa. File Copy 1 of Form W-3SS and Forms W-2AS at the following address. American Samoa Tax Office Executive Office Building First Floor Pago Pago, AS 96799 Guam. File Copy 1 of Form W-3SS and Forms W-2GU at the following address. Guam Department of Revenue and Taxation P.O. Box 23607 GMF, GU 96921 U.S. Virgin Islands. File Copy 1 of Form W-3SS and Forms W-2VI at the following address. Virgin Islands Bureau of Internal Revenue 6115 Estate Smith Bay Suite 225 St. Thomas, VI 00802 Commonwealth of the Northern Mariana Islands. File Form OS-3710 and Copy 1 of Forms W-2CM at the following address. Division of Revenue and Taxation Commonwealth of the Northern Mariana Islands P.O. Box 5234 CHRB Saipan, MP 96950 Department of the Treasury Internal Revenue Service
Extracted from PDF file 2019-federal-w-3ss.pdf, last modified October 2018

More about the Federal W-3SS Individual Income Tax Estimated TY 2019

You must complete a form W-3SS if you are filing the following forms: paper Copy A of Form(s) W-2AS, W-2CM, W-2GU, or W-2VI. Don't file Form W-3SS alone. All paper forms must comply with IRS standards and be machine readable. Photocopies are not acceptable. Use a Form W-3SS even if only one paper Form W-2AS, W-2CM, W-2GU, or W-2VI is being filed. Make sure both the Form W-3SS and Form(s) W-2AS, W-2CM, W-2GU, or W-2VI show the correct tax year and Employer Identification Number (EIN). Make a copy of this form and keep it with Copy D (For Employer) of Form(s) W-2AS, W-2CM, W-2GU, or W-2VI for your records. The IRS recommends retaining copies of these forms for four years.

We last updated the Transmittal of Wage and Tax Statements (Info Copy Only) in February 2019, so this is the latest version of W-3SS, fully updated for tax year 2018. You can download or print current or past-year PDFs of W-3SS directly from TaxFormFinder. You can print other Federal tax forms here.

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Form W-3SS Transmittal of Wage and Tax Statements

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Form Sources:

The Internal Revenue Service usually releases income tax forms for the current tax year between October and January, although changes to some forms can come even later. We last updated Federal W-3SS from the Internal Revenue Service in February 2019.

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W-3SS is a Federal Individual Income Tax form. While most taxpayers have income taxes automatically withheld every pay period by their employer, taxpayers who earn money that is not subject to withholding (such as self employed income, investment returns, etc) are often required to make estimated tax payments on a quarterly basis. Failure to make correct estimated payments can result in interest or penalties.

About the Individual Income Tax

The IRS and most states collect a personal income tax, which is paid throughout the year via tax withholding or estimated income tax payments.

Most taxpayers are required to file a yearly income tax return in April to both the Internal Revenue Service and their state's revenue department, which will result in either a tax refund of excess withheld income or a tax payment if the withholding does not cover the taxpayer's entire liability. Every taxpayer's situation is different - please consult a CPA or licensed tax preparer to ensure that you are filing the correct tax forms!


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