Federal Certificate of Accuracy for IRS Individual Taxpayer Identification Number
Extracted from PDF file 2016-federal-form-w-7-coa.pdf, last modified March 2013
Certificate of Accuracy for IRS Individual Taxpayer Identification NumberForm W-7 (COA) (Rev. March 2013) Certificate of Accuracy for IRS Individual Taxpayer Identification Number Department of the Treasury Internal Revenue Service ►See Publication 4520 ►Form use only by IRS Certifying Acceptance Agents when submitting Form W-7 OMB Number 1545-0074 Certificate of Accuracy The undersigned is an authorized representative of , a Certifying Acceptance Agent under an agreement entered into with (CAA Business Name) / the Internal Revenue Service dated / 20 . The undersigned certifies with regard to Form W-7 submitted for , that the applicant is not eligible for a SSN and has (Form W-7 Applicant’s Name) provided the documentation checked below that sufficiently supports the applicant’s identity and foreign status. REMINDER: A passport is the only document that proves both “foreign status” and “identity”. If a passport is not provided, a combination of two or more documents must be provided to meet the documentation requirements. Check the box under each category (Identity, Foreign Status) that corresponds to the documents reviewed by you. Supporting Document Foreign Status Identity Passport (Stand Alone Document) National Identification Card (must be current and contain name, photograph, address, date of birth and expiration date) United States Drivers License Civil Birth Certificate (Required for applicants under 18 if passport is not provided) * Medical Records (valid only for dependents under age 6) * Foreign Drivers License United States State Identification Card Foreign Voters Registration Card United States Military Identification Card Foreign Military Identification Card * School Records (valid only for dependents under age 14 (under age 18 if a student)) Visa issued by United States Department of State United States Citizenship and Immigration Services (USCIS) Photo Identification *May be used to establish “foreign status” only if the documents are foreign. Check and complete the following paragraph only if the applicant is applying for an ITIN under “Exception 1(a) - Partnership Interest”. The undersigned further certifies that the Applicant has provided a copy of the relevant pages of the Partnership Agreement of and (Name of Partnership) EIN as documentation in support of meeting the requirements for Exception 1(a). The undersigned further certifies that the documentation was reviewed in accordance with the procedures set forth in the Acceptance Agent Agreement and is authentic, complete, and accurate based on the information and documentation submitted by the applicant. The Certifying Acceptance Agent shall retain copies of all relevant documents including signed copies of the Forms W-7 submitted to the IRS on behalf of the applicant upon which the Certifying Acceptance Agent has relied upon to certify the applicant’s foreign status and identity. (Signature of Authorized Representative) Acceptance Agent EIN Catalog Number 56020G (Date signed) Acceptance Agent Office Code www.irs.gov Acceptance Agent PTIN Form W-7 (COA) (Rev. 3-2013) Page 2 Instructions for Form W-7 (COA) — Certificate of Accuracy for IRS Individual Taxpayer Identification Number What is Form W-7 (COA) Form W-7 (COA) is a “Certificate of Accuracy” prepared by an ITIN Certifying Acceptance Agent (CAA) and attached to each Form W-7 (Application for IRS Individual Taxpayer Identification Number) that is submitted to IRS. It contains the following information. • The name of the designated authorized representative of the CAA who is completing the Certificate of Accuracy. • The legal name of the business. • The EIN (Employers Identification Number) and office code of the Certifying Acceptance Agent. • The date that the Acceptance Agent Agreement was approved. • The name of the ITIN Applicant. • The type(s) of supporting documentation reviewed by the CAA to prove the ITIN applicant’s “identity” and “foreign status”. • A statement by the CAA that they have verified to the best of their knowledge, the authenticity, accuracy and completeness of the documentation they reviewed. • The signature of the individual who has prepared the COA and the date that it was signed. What is the purpose of Form W-7 (COA) The COA is a certification by the CAA that they have reviewed the supporting documentation to prove the ITIN applicant’s “identity” and “foreign status” and to the best of their knowledge the documents are complete, authentic, and accurate. Note: With the exception of documentation to prove Exception 1(a) criteria, the only documents that should be included in the COA are those that were reviewed by you to prove the applicant’s claim of identity and foreign status. All other supplemental documentation supporting “Exception” criteria, (i.e. a copy of a withholding document, a letter from a financial institution, etc,) as well as a denial letter from the Social Security Administration (if applicable) must be attached to Form W-7 and submitted to IRS. Who must submit a COA? All IRS ITIN Certifying Acceptance Agents are required to complete and submit a separate COA for each Form W-7 that is sent to IRS. It is important to remember that as a Certifying Acceptance Agent, documentation to support identity and foreign status must be reviewed by you and included in your COA. You should attach a copy of the original documents or certified copy by the issuing agency for primary and secondary applicants. You must attach the original or certified copies for all dependents. You should not take them to an IRS Taxpayer Assistance Center (TAC) to be reviewed by an IRS employee. Who can sign the Certificate of Accuracy? Only the designated authorized representative of the business is permitted to sign the COA. Where can I find Form W-7 (COA)? Form W-7 (COA) can be found on the IRS web site at www.irs.gov by searching for “Form W-7 (COA)”. Whose PTIN is required? Only tax practitioners are required to have a PTIN. The approved authorized representative of the business must provide their PTIN on Form W-7 (COA). Supporting Documentation You should check only the boxes that correspond to the documents which you reviewed and certified to support the ITIN applicant’s identity and foreign status. A passport is the only stand alone document for purposes of satisfying both the “identity” and “foreign status” criteria. If you review the applicant’s passport, you would place an “x” in the box under the “Identity” and “Foreign Status” column on the Passport line. If, however, a passport is not reviewed by you, then a combination of at least two or more documents must be examined from the list of Supporting Documents; one which satisfies identity, and one which satisfies foreign status. If a document does not display a box under the Identity or Foreign Status column, it signifies that the document can not be used to support that category. For example: A Foreign Drivers License, U.S. State Identification Card, and U.S. Military Identification Card can not be used to prove an applicant’s “foreign status”. Therefore there is no check-box for those documents under the foreign status column. They can, however, be used to prove the applicant’s “identity”, so there are check-boxes under the identity column. Medical records valid for children under 6 years of age and school records are valid only for dependents under age 14, (under age 18 if a student). Definitions — The following chart represents definitions for phrases used in Form W-7 (COA). Phrase Definition The Undersigned This is the name of the individual who is preparing and signing the Certificate of Accuracy. This person must be the the individual who has been designated as the authorized representative of the business. CAA Business Name This is the legal name of the business that was entered by you on Form 13551, Application to Participate in the ITIN Acceptance Agent Program. Agreement approved date ___ / ___ / 20__ This is the date that IRS approved your agreement. You can locate this date on your CAA Agreement. Form W-7 Applicant’s Name This is the name of the individual for whom you are completing the Form W-7 and Certificate of Accuracy. Name of Partnership The name of the partnership should be entered on this line only if you are requesting an ITIN under Exception 1(a) – Partners in a U.S. or foreign partnership that invests in the U.S. EIN, Office Code and PTIN This is the Employer’s Identification Number (EIN) that was assigned to the business by IRS. The office code is a number assigned by the ITIN Policy Section when the application for AA status is approved. Preparer Tax Identification Number (PTIN) is required for anyone who prepares or assists in preparing federal tax returns for compensation. This number should be entered on the line for Acceptance Agent PTIN Date signed This is the date that the Certificate of Accuracy is signed by the authorized representative of the Business. For additional information regarding documentation, please refer to Publication Publication 4520 Acceptance Agents Guide for Individual Taxpayer Identification Number (ITIN) Catalog Number 56020G www.irs.gov Form W-7 (COA) (Rev. 3-2013)
Form W-7 (COA) (Rev. 3-2013)
More about the Federal Form W-7 (COA) Other TY 2016
We last updated the Certificate of Accuracy for IRS Individual Taxpayer Identification Number in May 2017, so this is the latest version of Form W-7 (COA), fully updated for tax year 2016. You can download or print current or past-year PDFs of Form W-7 (COA) directly from TaxFormFinder. You can print other Federal tax forms here.
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The Internal Revenue Service usually releases income tax forms for the current tax year between October and January, although changes to some forms can come even later. We last updated Federal Form W-7 (COA) from the Internal Revenue Service in May 2017.
Historical Past-Year Versions of Federal Form W-7 (COA)
We have a total of four past-year versions of Form W-7 (COA) in the TaxFormFinder archives, including for the previous tax year. Download past year versions of this tax form as PDFs here:
Form W-7 (COA) (Rev. 3-2013)
Form W-7 (COA) (Rev. 3-2013)
Form 14194 (Rev. 11-2011)
Form 14194 (Rev. 11-2011)
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