Federal Annual Record of Federal Tax Liability
Extracted from PDF file 2018-federal-form-945-a.pdf, last modified October 2017
Annual Record of Federal Tax LiabilityForm 945-A (Rev. October 2017) Annual Record of Federal Tax Liability OMB No. 1545-1430 Go to www.irs.gov/Form945A for the latest information. File with Form 945, 945-X, CT-1, CT-1 X, 944, or 944-X. Calendar Year Name (as shown on Form 945, 945-X, CT-1, CT-1 X, 944, or 944-X) Employer identification number (EIN) Department of the Treasury Internal Revenue Service ▶ ▶ You must complete this form if you're a semiweekly schedule depositor or became one because your accumulated tax liability during any month was $100,000 or more. Show tax liability here, not deposits. (The IRS gets deposit data from electronic funds transfers.) Don't change your current year tax liability by adjustments reported on any Form 945-X, CT-1 X, or 944-X. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 D January Tax Liability 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Total for month ▶ April Tax Liability 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Total for month ▶ For Paperwork Reduction Act Notice, see page 4. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 February Tax Liability 17 18 19 20 21 22 23 24 25 26 27 28 29 B Total for month ▶ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 March Tax Liability 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 C Total for month ▶ May Tax Liability 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 E Total for month ▶ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 June Tax Liability 17 18 19 20 21 22 23 24 25 26 27 28 29 30 F Total for month ▶ Cat. No. 14733M Form 945-A (Rev. 10-2017) Page 2 Form 945-A (Rev. 10-2017) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 G 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 J July Tax Liability 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Total for month ▶ October Tax Liability 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Total for month ▶ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 August Tax Liability 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 H Total for month ▶ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 November Tax Liability 17 18 19 20 21 22 23 24 25 26 27 28 29 30 K Total for month ▶ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 September Tax Liability 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Total for month ▶ December Tax Liability 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 L Total for month ▶ M Total tax liability for the year (add lines A through L). This should equal line 3 on Form 945 (line 15 on Form CT-1, line 9 on Form 944). . . . . . . . . . . . . . . . . . . . . . ▶ Form 945-A (Rev. 10-2017) Page 3 Form 945-A (Rev. 10-2017) Future Developments For the latest information about developments related to Form 945-A and its instructions, such as legislation enacted after they were published, go to www.irs.gov/Form945A. What's New Adjusting tax liability for the qualified small business payroll tax credit for increasing research activities (Form 944 only). For 2017 and subsequent years, you must account for any qualified small business payroll tax credit for increasing research activities that you reported on Form 944, line 8, when reporting your liabilities on Form 945-A. The total liability for the year must equal Form 944, line 9. Failure to account for the amount reported on Form 944, line 8, may cause Form 945-A to report more than the total taxes after adjustments and credits reported on Form 944, line 9. The qualified small business payroll tax credit for increasing research activities applies to the employer share of social security tax on wages paid in the quarter that begins after the income tax return electing the credit has been filed. In completing Form 945-A, you take into account the payroll tax credit against your liability for the employer share of social security tax starting with the first payroll payment of the quarter that includes payments of wages to your employees that are subject to social security tax. Don't reduce your daily tax liability reported on Form 945-A below zero. For more information, see the line 13 instructions in the Instructions for Form 944. Reminders Reporting prior period adjustments. Prior period adjustments are reported on Form 945-X, Adjusted Annual Return of Withheld Federal Income Tax or Claim for Refund; Form CT-1 X, Adjusted Employer's Annual Railroad Retirement Tax Return or Claim for Refund; or Form 944-X, Adjusted Employer's ANNUAL Federal Tax Return or Claim for Refund; and aren't taken into account when figuring the tax liability for the current year. When you file Form 945-A with your Form 945, CT-1, or 944, don't change your current year tax liability by adjustments reported on any Form 945-X, CT-1 X, or 944-X. Who must file. Semiweekly schedule depositors must complete and file Form 945-A with their tax return. Don't file Form 945-A if your net tax liability for the return period is less than $2,500. Don't file this form if you're a monthly schedule depositor unless you accumulated a tax liability of $100,000 during any month of the year. Monthly schedule depositors who accumulate $100,000 or more of tax liability on any day of a calendar month become semiweekly schedule depositors on the next day and remain so for at least the remainder of the year and for the next year, and must also complete and file Form 945-A for the entire year. The deposit rules, including the $100,000 Next-Day Deposit Rule, are explained in section 11 of Pub. 15, Employer's Tax Guide, and in the instructions for your tax return. Caution: The IRS uses Form 945-A to match the tax liability you reported on the returns indicated earlier with your deposits. The IRS also uses Form 945-A to determine if you have deposited your tax liabilities on time. Unless Form 945-A is properly completed and filed (if applicable) with your tax return, the IRS may propose an “averaged” FTD penalty. See Deposit Penalties in section 11 of Pub. 15 for more information. When to file. File Form 945-A with your Form 945, CT-1, or 944 every year when Form 945, CT-1, or 944 is due. See the instructions to these forms for their due dates. Specific Instructions Enter your business information. Carefully enter your employer identification number (EIN) and name at the top of the form. Make sure that they exactly match the name of your business and the EIN that the IRS assigned to your business and also agree with the name and EIN shown on the attached Form 945, 945-X, CT-1, CT-1 X, 944, or 944-X. Calendar year. Enter the calendar year of the Form 945, 945-X, CT-1, CT-1 X, 944, or 944-X to which Form 945-A is attached. Form 945 filers. Don't complete entries A through M of the Monthly Summary of Federal Tax Liability (Form 945, line 7). Be sure to mark the semiweekly schedule depositor checkbox above line 7 on Form 945. Amended Form 945-A. If you have been assessed a failure-to-deposit (FTD) penalty, you may be able to file an amended Form 945-A. For more information, see Correcting Previously Reported Tax Liability, later. Form CT-1 filers. Don't complete the Monthly Summary of Railroad Retirement Tax Liability (Part II of Form CT-1). General Instructions Enter your tax liability by month. Each numbered space on Form 945-A corresponds to a date during the year. Enter your tax liabilities in the spaces that correspond to the dates you paid wages to your employees or made nonpayroll payments, not the date liabilities were accrued or deposits were made. The total tax liability for the year (line M) must equal net taxes on Form 945 (line 3), Form CT-1 (line 15), or Form 944 (line 9). Enter the monthly totals on lines A, B, C, D, E, F, G, H, I, J, K, and L. Enter the total for the year on line M. Purpose of form. Use Form 945-A to report your federal tax liability (based on the dates payments were made or wages were paid) for the following tax returns. • Forms 945 and 945-X for federal income tax withholding on nonpayroll payments. Nonpayroll withholding includes backup withholding and federal income tax withholding on pensions, annuities, IRAs, Indian gaming profits, gambling winnings, military retirement, certain government payments on which the recipient elected voluntary income tax withholding, and dividends and other distributions by an Alaska Native Corporation on which the recipient elected voluntary income tax withholding. • Forms CT-1 and CT-1 X for both employee and employer Tier 1 and Tier 2 taxes. • Forms 944 and 944-X for federal income tax withheld plus both employee and employer social security and Medicare taxes. Forms 944(SP) and 944-X (SP). If you're a semiweekly schedule depositor who files Formulario 944(SP), Declaración Federal ANUAL de Impuestos del Patrono o Empleador, you should use Formulario 943A-PR, Registro de la Obligación Contributiva Federal del Patrono Agrícola, to report your tax liability. You should also file Form 943A-PR if you file Form 944-X (SP) and you need to amend a previously filed Form 943A-PR. Form 944 filers. On Form 944, check the box for “Line 9 is $2,500 or more” at line 13, and leave blank lines 13a–13m. For example, if you're a Form 945 filer, and you became liable for a pension distribution on December 31, 2016, but didn't make the distribution until January 7, 2017, you would: • Go to January on Form 945-A filed with your 2017 return, and • Enter your tax liability on line 7 because line 7 represents the seventh day of the month. Example 1. Cedar Co., which has a semiweekly deposit schedule, makes periodic payments on gambling winnings on the 15th day of each month. On December 24, 2017, in addition to its periodic payments, it withheld from a payment on gambling winnings under the backup withholding rules. Since Cedar Co. is a semiweekly schedule depositor, it must record these nonpayroll withholding liabilities on Form 945-A. It must report tax liabilities on line 15 for each month and line 24 for December. Cedar Co. enters the monthly totals on lines A through L. It adds these monthly subtotals and enters the total tax liability for the year on line M. The amount on line M should equal Form 945, line 3. Page 4 Form 945-A (Rev. 10-2017) Example 2. Fir Co. is a semiweekly schedule depositor. During January, it withheld federal income tax on pension distributions as follows: $52,000 on January 10; $35,000 on January 24. Since Fir Co. is a semiweekly schedule depositor, it must record its federal income tax withholding liabilities on Form 945-A. It must record $52,000 on line 10 and $35,000 on line 24 for January. Example 3. Elm Co. is a new business and monthly schedule depositor for 2017. During January, it withheld federal income tax on nonpayroll payments as follows: $2,000 on January 10; $99,000 on January 24. The deposit rules require that a monthly schedule depositor begin depositing on a semiweekly deposit schedule when a $100,000 or more tax liability is accumulated on any day within a month (see section 11 of Pub. 15 for details). Since Elm Co. accumulated $101,000 ($2,000 + $99,000) on January 24, 2017, it became a semiweekly schedule depositor on January 25, 2017. Elm Co. must complete Form 945-A and file it with Form 945. It must record $2,000 on line 10 and $99,000 on line 24 for January. No entries should be made on Form 945, line 7, even though Elm Co. was a monthly schedule depositor until January 25. Correcting Previously Reported Tax Liability Semiweekly schedule depositors. If you have been assessed an FTD penalty and you made an error on Form 945-A and the correction won't change the total liability you reported on Form 945-A, you may be able to reduce your penalty by filing an amended Form 945-A. Example. You reported a tax liability of $3,000 on January 1. However, the liability was actually for March. Prepare an amended Form 945-A showing the $3,000 liability on March 1. Also, you must enter the liabilities previously reported for the year that didn't change. Write “Amended” at the top of Form 945-A. The IRS will refigure the penalty and notify you of any change in the penalty. Monthly schedule depositors. You can file Form 945-A if you have been assessed an FTD penalty and you made an error on the monthly tax liability section of Form 945. When completing Form 945-A for this situation, only enter the monthly totals. The daily entries aren't required. Where to file. File your amended Form 945-A, or, for monthly schedule depositors, your original Form 945-A at the address provided in the penalty notice you received. If you're filing an amended Form 945-A, you don't have to submit your original Form 945-A. Forms 945-X, CT-1 X, and 944-X You may need to file an amended Form 945-A with Forms 945-X, CT-1 X, or 944-X to avoid or reduce an FTD penalty. Tax decrease. If you're filing Form 945-X, CT-1 X, or 944-X, you can file an amended Form 945-A with the form if both of the following apply. 1. You have a tax decrease. 2. You were assessed an FTD penalty. File your amended Form 945-A with Form 945-X, CT-1 X, or 944-X. The total liability reported on your amended Form 945-A must equal the corrected amount of tax reported on Form 945-X, CT-1 X, or 944-X. If your penalty is decreased, the IRS will include the penalty decrease with your tax decrease. Tax increase—Form 945-X, CT-1 X, or 944-X filed timely. If you're filing a timely Form 945-X, CT-1 X, or 944-X showing a tax increase, don't file an amended Form 945-A, unless you were assessed an FTD penalty caused by an incorrect, incomplete, or missing Form 945-A. Don't include the tax increase reported on Form 945-X, CT-1 X, or 944-X on an amended Form 945-A you file. Tax increase—Form 945-X, CT-1 X, or 944-X filed late. If you owe tax and are filing late, that is, after the due date of the return for the filing period in which you discovered the error, you must file the form with an amended Form 945-A. Otherwise, the IRS may assess an “averaged” FTD penalty. The total tax reported on line M of Form 945-A must match the corrected tax (Form 945, line 3; Form 944, line 9 (line 7 for years before 2017); Form CT-1, line 15); combined with any correction reported on Form 945-X, line 5; Form 944-X, line 17; or Form CT-1 X, line 19; for the year, less any previous abatements and interest-free tax assessments. Note: Form 944-X, line 17, which is referenced above, will change to line 18 on the February 2018 revision of Form 944-X. Paperwork Reduction Act Notice. We ask for the information on this form to carry out the Internal Revenue laws of the United States. You're required to give us the information. We need it to ensure that you're complying with these laws and to allow us to figure and collect the right amount of tax. You're not required to provide the information requested on a form that is subject to the Paperwork Reduction Act unless the form displays a valid OMB control number. Books or records relating to a form or its instructions must be retained as long as their contents may become material in the administration of any Internal Revenue law. Generally, tax returns and return information are confidential, as required by Code section 6103. The time needed to complete and file this form will vary depending on individual circumstances. The estimated average time is: Recordkeeping . . . . . . . . . . . . 6 hr., 27 min. Learning about the law or the form . . . . . . . . . . . . . . Preparing and sending the form to the IRS . . . . . . . . . . . . . 12 min. 6 min. If you have comments concerning the accuracy of these time estimates or suggestions for making this form simpler, we would be happy to hear from you. You can write to the IRS at the address listed in the Privacy Act Notice for your tax return.
Form 945-A (Rev. October 2017)
More about the Federal Form 945-A Corporate Income Tax TY 2018
We last updated the Annual Record of Federal Tax Liability in February 2019, so this is the latest version of Form 945-A, fully updated for tax year 2018. You can download or print current or past-year PDFs of Form 945-A directly from TaxFormFinder. You can print other Federal tax forms here.
Other Federal Corporate Income Tax Forms:
|Form Code||Form Name|
|Form 941||Employer's Quarterly Federal Tax Return|
|Form 9465||Installment Agreement Request|
|990 (Schedule O)||Supplemental Information to Form 990 or 990-EZ|
|Form 1120-H||U.S. Income Tax Return for Homeowners Associations|
|Form 4562||Depreciation and Amortization (Including Information on Listed Property)|
The Internal Revenue Service usually releases income tax forms for the current tax year between October and January, although changes to some forms can come even later. We last updated Federal Form 945-A from the Internal Revenue Service in February 2019.
About the Corporate Income Tax
The IRS and most states require corporations to file an income tax return, with the exact filing requirements depending on the type of company.
Sole proprietorships or disregarded entities like LLCs are filed on Schedule C (or the state equivalent) of the owner's personal income tax return, flow-through entities like S Corporations or Partnerships are generally required to file an informational return equivilent to the IRS Form 1120S or Form 1065, and full corporations must file the equivalent of federal Form 1120 (and, unlike flow-through corporations, are often subject to a corporate tax liability).
Additional forms are available for a wide variety of specific entities and transactions including fiduciaries, nonprofits, and companies involved in other specific types of business.
Historical Past-Year Versions of Federal Form 945-A
We have a total of seven past-year versions of Form 945-A in the TaxFormFinder archives, including for the previous tax year. Download past year versions of this tax form as PDFs here:
Form 945-A (Rev. October 2017)
Form 945-A (Rev. October 2017)
Form 945-A (Rev. February 2015)
Form 945-A (Rev. February 2015)
Form 945-A (Rev. February 2014)
Form 945-A (Rev. October 2012)
Form 945-A (Rev. October 2011)
While we do our best to keep our list of Federal Income Tax Forms up to date and complete, we cannot be held liable for errors or omissions. Is the form on this page out-of-date or not working? Please let us know and we will fix it ASAP.